Preventing Paper Jams: Essential Maintenance for Educational Photocopiers

Preventing Paper Jams: Essential Maintenance for Educational Photocopiers

Educational institutions rely on photocopiers to fulfill a myriad of functions. The laws governing copyright and guidelines for universities prohibit some forms of copying.

It is important to have time in the education sector. The professor could save his or her time by not waiting on the library for an article to be distributed by photocopying and then distributing them themselves.


Photocopiers can be a fantastic solution to lower costs in schools, which often face financial constraints. Through consolidating and streamlining the printing facilities, adopting environmentally sustainable methods and actively managing the maintenance of their facilities, schools can discover hidden savings which can contribute to improving the experience for students.

Today’s multifunctional printers (MFPs) make it easy for students and teachers alike to print documents directly onto flash drives or to email them. This reduces the manually filed documents, waste of paper expenses, and energy bills as well as storage space. The most recent models include enhanced security precautions which protect confidential information from being misused by a third party.

Using programs such as PaperCut and Dispatcher Paragon allows administrators to keep track of and manage the print volume that allow the use of specific quotas for color and black to be allotted to a department, building or individual user. It can reduce unnecessary spending and is a way to reduce waste in schools. The real-time data can also used to develop policies which encourage responsible print behavior. This is especially important in the school setting where infringement of copyright by faculty or students can cause serious legal consequences.

Use of photocopiers to print teaching materials

The photocopiers are able to print in color or monoprint (black and white). Toner is the powder they make copies of. The process works with the combination of light, static electricity and heat. The light reflects on the text and images printed on the page, and creates a positive charge. The heat is then used to fuse both the paper and toner making copies.

Copyright Act permits educators to photocopy copyrighted materials for classroom use without authorization from the original author, if they reasonably believe that they are in line with the doctrine of “fair use”. The Act’s confounding definition and the absence of case law has resulted in a lot in ambiguity about what constitutes fair usage.

Schools should talk to an engineer from the Service Department for the recommended monthly cycle. In excess of this, it can shorten the lifespan of the printer and lead to damage. It is also advisable that teachers and staff are instructed on how develop teaching materials that accommodate double-sided print.

The use of administrative terms

Whether it’s printing out reports, spreadsheets or student assignments, copiers are usually some of the most frequently used machines in schools. The copiers available are a great school resource because they are able to provide plenty of functionality.

Multifunctional printers allow you to directly scan into folders within the network, and email documents. This reduces paper waste in addition to energy use and the manual process of filing. A few of them allow for the easy enlargement of texts, which can help learners with particular learning challenges.

Certain schools have guidelines for which faculty members are permitted to copy. As an example, UNR recommends that faculty “exercise the highest degree of discretion when it comes to the copying of works that would constitute fair use Thue may photocopy mau without explicit permission of each piece.” The right printed service that is managed or Print Monitoring software could help to manage these resources by ensuring supplies are stocked only as needed, and then orders go directly to the correct copier, MFPs and printers.

Photocopier maintenance

Taking care of a photocopier’s maintenance is vital to keep it in good condition. Regular cleaning can remove dust and prevent issues like paper jams or poor print quality. Utilize the top-quality copier paper. This will reduce cracking and general wear and tear, saving you money in the end run.

Make sure that the machine has cooled down after it was recently used before making any repair. This helps to prevent burns caused by heat or electrocution.

A lot of schools depend on photocopiers, but these machines can’t work without proper maintenance. Gulf Coast Office Products offers quality multifunction printers and copiers as well as managed print services to schools and educational establishments. Contact us for more about our services.